The PYRO GROUP logo

PyroGroup Yard App

Staff user manual

220B SH16, Whenuapai

As of 10 September 2026

Short book for yard staff. Gate tablet and phone. Not the office admin book.

1. What this app is

PyroGroup Yard App. Gate tablet and your phone for Whenuapai — 220B SH16.

The gate screen stays black with yellow headings. That is the PYRO GROUP look, not a legal company name.

PYROGROUP is the app name. Not a legal company. Five companies share this yard. IPSL work is Deployment — never destruction.

Yard phone +64 9 416 8001.

2. Kiosk home

Tablet home is Site sign-in.

Crew — your name, then PIN.

Visitor — who you are on site as.

I'm new — first-time induction.

I'm leaving — visitors pick their name and go.

Site hazard register — real hazards only. Photos optional. Do not log a practice one.

Site hazard register and I'm leaving on the gate.

3. Crew clock

Crew → your name → four-digit PIN.

Then: Clock in, Clock out, Travel. No Break tab. Travel is the wide one.

When you are off: Clock in is live, Clock out is dark.

When you are on: Clock out is live, Clock in is dark.

Travel: where you are going, plus notes. Confirm only when you are actually travelling. Arrive when you get there.

Already on site / Forgot a day / Fix today's hours sit under that. No Collect airbag on this screen — that is an IPSL Deployment job after you are on shift.

Crew clock — Clock in live, Clock out dark, Travel stretched.

4. Clock out then clock in again later

Clock out ends those paid hours.

Clock in later the same day starts a new set of hours.

The gap in the middle is unpaid. It does not count.

Example: 8:00–12:00, then 13:00–16:30. Lunch is not paid hours.

Two companies today? Clock out, pick the company, then clock in again. Do not split one clock-in across companies.

Paid — 8:00–12:00

Unpaid gap — 12:00–13:00 (does not count)

Paid — 13:00–16:30

Two paid stretches. The middle hour is unpaid.

5. Already on site / late start

Forgot to clock in? Already on site. Put the time you actually started, and why.

If you are already clocked in, the same button updates the start — not a second clock-in.

Already clocked out and the times are wrong? Fix today's hours — after you have clocked out. Edit those hours. Same row, no extra hours.

Two clock-ins today? A picker asks which one.

Already on site — intended start and reason.

6. Induction

Crew and casuals finish site induction before Clock in. Once marked inducted, you skip it.

Escorted visitors are the light path: name, host, reason, daily hazard ticks. Staff control where they go. No PIN.

Contractors, storage customers and official inspectors do the full induction first.

Visitor path — escorted or full induction.

7. Safety checks / thermal pings

High-risk season. Monday–Friday pushes: 08:00, 10:30, 13:30, 16:20 Auckland.

Only people clocked in and on site at send time get the ping — not every phone on the list.

The sheet stays until you tick both boxes: Confirming message has been read, and Safety check complete.

Pick Blue / Yellow / Red. Yellow and Red need an Issue. Red also needs a Fix. Blue notes are optional.

First person who ticks both boxes closes it for everyone on that send. Later people cannot do it again.

Records logs that name, colour, issue, fix, and time.

SMOKO 1

SAFETY CHECK - ELEVATED RISK PROFILE

This is a reminder to make sure that you have used the Thermal Imager to check for hotspots around your work area.

Blue

Yellow

Red

Blue — All clear, nothing to fix
Yellow — Watch / minor issue
Red — Hazard / needs action

☐ Confirming message has been read

☐ Safety check complete

Same sheet as the app. Yellow/Red need Issue. Red needs Fix. First confirmer closes it.

8. Tap a safety alert

Tap the phone alert and the Yard App opens on the safety sheet.

If you need to sign in again, use your Crew name and PIN — not office login.

If the sheet is not there, open the Yard App while you are clocked in. The pending check should be waiting.

9. Task log

Shows when you are clocked in.

Write the job, where, and a photo if it helps.

Admin accepts it. Pending until then.

10. Put the app on your phone

The Home Screen name is PyroGroup Yard App. Black background, yellow PYRO GROUP logo.

iPhone: Safari → Share → Add to Home Screen. Confirm the name, then Add.

Android: Chrome menu → Install app / Add to Home screen.

Old shortcut still saying Site sign-in or showing a grey/orange icon? Delete it and add it again.

Then Turn on alerts. Allow notifications. Your name and PIN work — you do not need office login for this.

11. Short office notes for staff

Leave: request Annual or Sick from the clock. Watch the status on that same screen. Not payroll until someone approves it.

Office looks at Time → Leave. Remaining days come from Xero when pulled — nobody invents a balance here.

Forgot your PIN, or the tablet is stuck? Ask the office. An approved person can reset a PIN. Do not use someone else's.

Print this manual from Settings → Staff manual, or open Staff manual on the gate.

This page is for the floor. It is not the admin book — no Xero connect steps, no induction PDF upload, no company profile edits.